Executive Assistant- Investment Company in Downtown Vancouver

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Executive Assistant 

Leading investment company is seeking a full-time executive assistant. The position requires the ability to work in a fast-paced environment, efficiently supporting the firm with day-to-day office organization, meeting preparation, travel reservations and bookkeeping.

Responsibilities:

• Professionally greet visitors to the office. Register visitors with security.
• Answer phones, screen calls and/or take messages as needed
• Ensure office/conference rooms are adequately prepared before and after each meeting
• Assist with printing and binding of materials
• Scan various documents and electronically file as appropriate
• Proficiently research and organize travel accommodations including flight, hotel, rental car
• Order office supplies, ensure office is properly stocked of all provisions / supplies
• Perform basic internet research on various companies and their portfolio
• Manage our daily accounting tasks using QuickBooks

Qualifications:

• Fluent in English and Mandarin
• Proficiency in QuickBooks, Excel, PowerPoint, Word, Adobe Acrobat
• University degree in a related discipline.
• Work experience in the financial sector
• High degree of individual initiative with a sense of urgency
• Ability to work in a fast-paced environment and think clearly
• Strong organizational skills; ability to multi-task and organize a multitude of meetings
• Ability to communicate effectively, both oral and written; ability to exercise confidentiality.  
• Ability to work effectively across time zones

Please email your resume to info@ddrinvestbc.com

Thank you and welcome to join DDR Investment Limited.

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