Executive Assistant

Company Overview：

Trading industrial products since 1999, CAC’s parent company founded CAC Naturals in 2015 to build an export business for Canada’s most prestigious health supplement brand, Webber Naturals. As their exclusive distributor and strategic partner in China, we manage sales through a broad array of online and offline channels, including cross-border e-commerce platforms, direct sales, and a growing network of “experiential stores”.

We are looking for an experienced, analytical, logical executive assistant to the CEO who will be in charge for developing and implementing an effective sustainable company strategy and cross-functions team work with team leaders in the Country.

In this role, you will be responsible for executing and check sales operations related reports and will be a critical member of the local team. We need an executive assistant with strong organizational and analytical skills, curious and with no fear to cross the borders, someone who can innovate and find new business, and with strong strategic competencies.

If you would like to work for a business leading the way in Nutrition, with an immersive ethos and vision, incredibly passionate people, and products and solutions you can truly buy in to, then please no look further and tell us how you will make a great addition to our team!

Purpose of the role:

We are looking for a highly motivated and experienced Executive Assistant to fill a dynamic role at CAC Natural Foods, directly supporting our founder and CEO, providing operational support to our growing business, and managing programs to build a high-performance team.

Responsibilities:

• Act as a liaison between the CEO and his departments’ leaders and employees.
• First point of contact for correspondence directed to Leadership Team and responds to request for information.
• Produces and/or maintains confidential materials such as reports, briefing notes, and related documents for the CEO and Leadership Team.
• Responsible for creating, distributing, and archiving staff and leadership team meetings agendas.
• Keeps the CEO’s calendar up-to-date, including adding events, meetings, rescheduling appointments.
• Books, records, and tracks travel/expenses for the CEO.
• Lead Operation team to manage all sales related reports and analysis, also customer service issues.
• Supports financial management by processing contracts, invoices, expense sheets, and documents for approval and filing.
• Provide support that respects confidentiality and ensures that all corporate matters are organized and dealt with in a professional manner.

Qualifications

• Minimum 3 years’ experience working with high level administrative support and/or in an office environment, coordinating schedules and appointments, writing reports, taking minutes and managing confidential material and information with discretion, tact and diplomacy.
• Excellent attention to detail, organizational, written, and verbal communication skills.
• Strong computer skills in MS Office (Word, Excel, PowerPoint & Outlook)
• Entrepreneurial mindset an asset.
• Ability to handle multiple projects, multi-task.
• Motivated self-starter, willing to take initiative, with proven problem-solving and critical thinking abilities.
• Degree or diploma in Business Administration, Entrepreneurship, or Commerce, or an equivalent combination of education and business-related experience will be preferred.
• Mandarin is a MUST.