Hiring: Administrative Assistant

Salary: 25.50 hourly / 40 hours per Week
Terms of employment: Permanent, Full time
Start date: Starts as soon as possible
vacancies: 1 vacancy

Languages: English, Mandarin

Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
or equivalent experience

Experience: 1 year to less than 2 years.

Work setting: Relocation costs not covered by employer

Tasks: 

1. Arrange and co-ordinate seminars, conferences, etc.
2. Supervise other workers
3. Establish and implement policies and procedures
4. Train other workers
5. Record and prepare minutes of meetings, seminars and conferences
6. Determine and establish office procedures and routines
7. Plan, develop and implement recruitment strategies
8. Schedule and confirm appointments
9. Manage contracts
10. Manage training and development strategies
11. Answer telephone and relay telephone calls and messages
12. Oversee the analysis of employee data and information
13. Answer electronic enquiries
14. Oversee development of communication strategies
15. Oversee the preparation of reports
16. Order office supplies and maintain inventory
17. Oversee payroll administration
18. Arrange travel, related itineraries and make reservations
19. Greet people and direct them to contacts or service areas
20. Type and proofread correspondence, forms and other documents
21. Conduct research
22. Perform data entry
23. Provide customer service
24. Recruit and hire workers and carry out related staffing actions
25. Recruit and hire staff
26. Maintain and manage digital database
27. Perform basic bookkeeping tasks
28. Consult with clients after sale to provide ongoing support
29. Plan, organize, direct, control and evaluate daily operations
30. Assign, co-ordinate and review projects and programs

Experience and specialization

• Computer and technology knowledge
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Social Media
• Accounting software
• Human resources software
• MS Office
• Adobe Acrobat Reader
• Electronic mail
• Technical terminology
• Financial
• Business

Area of work experience

• Purchasing, procurement and contracts
• Human resources
• Specialization or experience
• Green economy sector

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Charts, tables, graphs and diagrams
• Project management
• Accounting
• Additional information
• Work conditions and physical capabilities
• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Repetitive tasks
• Large workload
• Work with minimal supervision
• Personal suitability
• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Accurate
• Client focus
• Reliability
• Time management
• Adaptability
• Quick learner