Bookkeeper/Office Administor

Job Title: Bookkeeper/Administrative assistant

Location: Richmond, B.C.

POSITION OVERVIEW

Reporting to and working with the Director, the Candidate will oversee all day-to-day accounts activities. An important function of the position is to accurately process all billing transactions (invoices, payments, deposits, reconciliation. etc.) in a timely manner. This also includes monitoring customer accounts and following up on outstanding and overdue balances, and initiating the collection process on a regular basis. Another important task is the reconciliation of customer accounts and the related receivable GL accounts on a regular basis, and participating in process improvement by providing feedback and support.

CANDIDATE DESCRIPTION

You are dependable, adaptable, and responsible. You are well organized and have great attention to detail. You are analytical and disciplined in your bookkeeping process. You will be responsible for creating and delivering management information reports & monthly reports so the team can run the business effectively efficiently and profitably

For this role, we are seeking an experienced full-cycle bookkeeper who understands the complexity of running a small business. As the ideal candidate, you are recognized for contributing to financially strong businesses where the facilities are well run, and the administrative staff is supported. We are looking for a candidate who has the exceptional work ethic to actively improve current systems. Other qualifications include:

• 1+ years of full cycle bookkeeping experience
• Proficiency in Excel and Microsoft Office solutions/tools
• Self-starter, able to work independently
• Comfort with cloud-based software applications such as Sage 50, MS Office Suite
• Comfort with the administration and monitoring of cloud-based storage systems
• Experience with data management, administrative processes and knowledge of administrative principles and best practices
• The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines.
• Ability to multi-task and work in a fast-paced environment.
• Understanding of CRA, Payroll & GST regulations.
• High attention to detail
• Produce work with a high level of accuracy
• Professionalism and organization skills

Job Duties and Responsibilities

• Maintain an accurate record of financial transactions
• Update and maintain the general ledger
• Reconciliation of entries into the accounting system
• Recording of debits and credits
• Maintain the trial balance, by a reconciliation of general ledgers
• Account reconciliation to assert the accuracy of transactions
• Use knowledge of local laws to comply with reporting requirements
• Monitor customer accounts and follow up on outstanding and overdue balances, and initiate the collection process
• Monitor any variances from the projected budget
• Management of all vendors AR and AP, including expense reimbursements and reconciliation of receipts.
• Maintain accounting systems; ensure compliance with the Canadian Tax Act and other applicable financial laws.
• Post journal entries and account reconciliation.
• Process pay for independent contractors.
• Keep accurate and up-to-date GST, PST and Shop sales records for annual filing.
• Office administrative-related errands such as ordering office supplies etc.

SALARY & BENEFITS

• Salary: $25/Hour dependent on experience.
• Paid vacation and sick days, time-in-lieu.
• Start Date: Immediate.

APPLICATION

In your application, please send your resume/CV and a cover letter expressing why you are the right person for this job and indicate your salary expectations.

All applications will be reviewed and considered. We thank you for your interest in this position; however, we will only be contacting those selected for interviews.

Willowest is committed to employment equity through a process that identifies and eliminates any discrimination in the organization’s employment procedures and policies. We encourage applications from qualified individuals who identify as LGBTQ2+, First Nations, Inuit & Métis, people of color, and people with disabilities. The position will remain open until it is filled.

Job Type: Full-time

• 7.5 hour shift

Ability to commute/relocate:

Experience:

• QuickBooks: 1 year (preferred)
• Bookkeeping: 1 year (preferred)

Job Type: Full-time

Salary: From $25.00 per hour